Beyond Budgeting
(Fraser, Hope)

Knowledge Center

What is the Beyond Budgeting model? Description

Origin of the Beyond Budgeting method. History

The BBRT (Beyond Budgeting Round Table) was established in 1998 in response to growing dissatisfaction, indeed frustration, with traditional budgeting. The BBRT community successfully addressed three major questions:

1. Is there an alternative to budgeting? - Yes.
2. Is there a better management model? - Yes.
3. How should it be implemented? - This is the main focus now.

Examples of Beyond Budgeting. Applications

Organizations of any size and industry can use BB. Some examples include:

• Toyota, the Japanese automotive manufacturer, Svenska Handelsbanken, the Swedish bank, Aldi, the German retailer, and Southwest Airlines, the American airline.
• Other less well known exemplars are Ahlsell, the Swedish building materials wholesaler, and ISS, the international Danish facilities service group.
• World Bank
• Small Non-profit: Sightsavers International, a UK charity.

Steps in the Beyond Budgeting model. Principles

BB is not a process. It is a management model based on two sets of principles.

The six principles of managing with adaptive management processes are:

1. Goals are based on maximizing performance potential.
2. Base evaluation and rewards on relative improvement contracts with hindsight.
3. Make action planning a continuous and inclusive process.
4. Make resources available as required.
5. Coordinate cross-company actions according to prevailing customer demand.
6. Base controls on effective governance and on a range of relative performance indicators.

The six devolution-based principles:

1. Provide a governance framework based on clear principles and boundaries.
2. Create a high-performance climate based on relative success.
3. Give people freedom to make local decisions that are consistent with governance principles and the organization's goals.
4. Place the responsibility for value creation decisions at front line teams.
5. Make people accountable for customer outcomes.
6. Support open and ethical information systems that provide "one truth" throughout the organization.

Strengths of Beyond Budgeting. Benefits

• Faster response. BB companies operate with speed and simplicity, and simplicity comes from reducing complexity in the management process. This can best be achieved by giving managers the scope to act immediately and decisively within clear principles, values and strategic boundaries. Operating within a flexible network is also important as it enables managers to respond quickly to customized requests by reconfiguring processes. But making strategy an open, continuous and adaptive process is perhaps the key element in a fast response organization. It enables the firm to react to emerging threats and opportunities as they arise rather than being constrained by a fixed and outdated plan. To this extent regular rolling forecasts can be helpful and access to resources when they are needed can be critical. Underlying all these approaches is the shredding of the bureaucracy that still plagues most large organizations
• Innovative strategies. In BB companies, people work within an open and self-questioning environment. Clear governance principles set the right climate and builds the mutual trust needed to share knowledge and best practices. This is also encouraged by moving away from rewards based on budget 'cells' (a formidable barrier to a sharing culture). And by moving toward rewards based on the results of a business unit or group. The knowledge sharing imperative is often driven by the need to achieve ambitious goals. This can even lead companies to exchanging knowledge with suppliers and contractors that, in earlier times, were seen as adversaries. (Compare: Co-opetition)
• Lower costs. Only by seeing operating processes as supplier-customer relationships will managers respond to demands for improvement in quality and cost. And only by eradication of the budgeting mentality, will managers be encouraged to challenge fixed costs and seek sustainable cost reductions. Beyond budgeting companies have lower costs. Not only do they connect the work that people do with customer needs, but they also align products, processes, projects, and structures with their strategy. Operating managers also challenge resources used rather than seeing them as 'entitlements'. Just asking the question, "Does it add value to the customer?" is often sufficient to ensure that unnecessary work is eliminated.
• More loyal customers. BB companies place customer value needs at the centre of their strategy and adapt their processes to satisfying them. Fast response to customer requests is also important. Thus people at the front line must have the authority to make quick decisions. The 'right' customers must also be profitable. Thus measuring order line profitability is crucial, after charging all costs which are serving customers.

Limitations of Beyond Budgeting. Disadvantages

It is difficult to say categorically whether any one program of change (even with the benefit of hindsight) leads to a direct and measurable improvement in shareholders' wealth within a given period of time. It is easier to say what hasn't worked. For example, it is doubtful that many of the aggressive expansion projects of the 1990s involving significant mergers and acquisitions have improved the wealth of shareholders (except in the companies which they acquired). But in a number of organizations that have migrated towards the adaptive and decentralized model, their leaders have been adamant that it was this switch that underpinned their performance transformation.

Assumptions of Beyond Budgeting. Conditions

• The Beyond Budgeting model enables a more decentralized way of managing. In place of the traditional hierarchy and centralized leadership, it enables decision-making and performance accountability to be devolved to line managers and creates a self-managed working environment and a culture of personal responsibility. This causes increased motivation, higher productivity and better customer service.
  Individually these two main features can produce significant benefits. But in combination they can help to realize a leadership vision that until now was strong on vision, but was weak on delivery.
• Because BB is a coherent model in which all of its components work in harmony, it can produce outstanding and sustained success. This success is driven by four direct value drivers: innovative strategies, low costs, loyal and profitable customers, and ethical reporting. However, these drivers will be ineffective unless front line people have the scope, knowledge and power to deliver. The result is an organization that is lean, adaptive and ethical and that has the potential to remain at the top of its peer group league table.

Book: Robin Fraser, Jeremy Hope - Beyond Budgeting

Book: Thomas Johnson - Profit Beyond Measure

Book: Stephan H. Haeckel - Adaptive Enterprise

Book: Gary Cokins - Activity-based Cost Management

Book: Ricardo Semler - The Seven-Day Weekend

Book: Dieter Brandes - Bare Essentials

Book: Henry Mintzberg - Rise and Fall of Strategic Planning

Forum Forum discussions about Budgeting. Below you can ask a question about this topic, share your experiences, report a new development, or explain something. Start a new topic about Budgeting Share your knowledge here (or ask a question)   Budgeting Must Be Flexible and Auditable Just like a strategy, a budget needs to be flexible to change with limits and confines for the reason for existence of any agency. On the other hand it must still be subject to audit and monitoring &... 9   1 comments Financial Measure / Budgeting is no Longer Dominant It is interesting to observe that over the last 15 years or so, most big companies have left the idea of controlling their operations solely on the basis of measuring money. Currently a number of mai... 9   Budgeting for Guidance, not for Control Budgeting by itself is not bad. It is the importance that some organisations give to budgeting that may drive some to despise it. Without budgets we would be playing hockey and reacting to stimulus w... 6   2 comments 'Beyond' Budgeting -- Call it Whatever, It's Necessary Budgeting, in whatever form at whatever level is a critical process for management to exercise. When properly performed, it is the key cost and operational analysis duty. True, some companies ignore... 5   2 comments Budgeting Has Become the End Instead of a Tool to an End Budgeting - like many other activities - has often become an end instead of a tool to an end. It is the deviance, compliance that indicates that some action or inaction should be taken, given the con... 4   Add Rolling Quarterly Forecasts to Traditional Budgeting Process One should look at a budget plan as a base against which company and budget holder’s performance is measured. Any economic changes can be captured and adjusted for during rolling forecast done on a q... 4   1 comments Can we Use Beyond Budgeting in Entrepreneurial Companies? Is it possible to embed the BB model in a young company? One of principles of the BB model is allocation of available resourses by needs, so now there are cost plans. And how in this case we can set ... 4   3 comments Budgets Should Facilitate Communication, Collaboration, Cooperation, and Coordination The metaphor of an algorithm explains the dynamics of budgeting. Traditional budgeting is like those early cobol and basic programming. As organizations and societies have evolved, having had to becom... 4   What is a Budget? Definition What precisely is a budget? Let's collects some good definitions here. According to Wikipedia, a budget (from old French bougette, purse) is a financial plan and a list of all planned expenses and re... 4   4 comments Budgeting is the Essence of Good Management 25 years ago I ran a public school knowing I had a certain amount for 1 year. If there was some money left, I could use it the next year with the constraint I should use it just for investment. Actual... 4   1 comments Budgeting Must Be Integrated in Strategic Process Budgeting is not an independent process. It has to be integrated and follows from strategic planning process. Every corporate should have a vision and long term goals. Strategies are to be developed... 3   3 comments 🔥 NEW Value Based Budgeting Typically, the budgeting process in many companies is based on previous year's costs and assumptions. This was not the case for the new normal after pandemic where the year 2020 could not be used as a... 3   5 comments Budgeting in Uncertain Business Climate What about when you are doing your business in an uncertain environment, for example your revenues comes from few mega projects with government, wining a deal or not will means millions +/- in your bu... 3   2 comments Rolling Forecast in Beyond Budgeting A rolling forecast is a financial approach that predicts the future performance of a business over a continuous period, based on historical data. Unlike static forecasts that forecast the future for a... 3   Why Budgeting and Sound Financial Practices are Crucial Folks, all you have to do is look at the US debt and look at the fact that we have lived "beyond our means" for sometime now. You can't continue to operate without a plan for your money! It gets you i... 3   6 comments Lump Sum Budgeting with a Cushion Business environments are becoming less predictive and adherence to customary exercise of traditional annual budgeting has become less relevant in such an environment. It may be more appropriate to a... 2

Best Practices The best, top-rated topics about Budgeting. Here you will find the most valuable ideas and practical suggestions. 🥇 Weaknesses of Traditional Budgeting Fraser and Hope mention the main weaknesses of annual (traditional) budgeting that gave rise to the development of thinking beyond budgeting: 1. Time Consuming - Budgeting takes a lot of time. Averag... 42   28 comments

Expert Tips Advanced insights about Budgeting. Here you will find professional advices by experts. Implementing Adaptive Rolling Forecasts Generic Implementation Steps An alternative to traditional budgets is the implementation of an adaptive rolling forecast process, e.g. a six-quarter ... Better Budgeting Best Practices Improving the Budgeting Process It is not always necessary to replace budgets completely or radically transform the planning process. Management account... 12 Principles for a Robust Beyond Budgeting Framework Implementing Beyond Budgeting In his article “Beyond Budgeting” the author mentions twelve principles that together form a robust framework for Beyond... How to Avoid that Forecasts Fail? Dealing with Uncertainty In a paper titled “Why Forecasts Fail. What to Do Instead” by Spyros Makridakis, Robin M. Hogarth and Anil Gaba (MIT Slo... The Value of Traditional Financial Planning, Budgeting and Forecasting in Difficult Economic Times Budgeting, Uncertainty How can nowadays companies recover performance by gaining more value out of financial planning, budgeting, and forecasti... List of Problems with Traditional Budgets Potential Improvement Areas of Budgeting Processes In the article "Re-Evaluating the Traditional Budget" (Accountancy SA, June 2007), Pierre Naude describes a number of re... Beyond Budgeting Implementation Approaches Budgeting, Controlling Approach 1: The first approach begins in the controlling and corporate management department, as CFOs and Controllers ar... The Reasons Why Forecasts Fail Understanding Forecasting Limitations In business school academia in the 1970s and 1980s, business professors and other social scientists hoped that sophistic...

Information Sources Various sources of information regarding Budgeting. Here you will find powerpoints, videos, news, etc. to use in your own lectures and workshops. Activity-based Budgeting Flexible Budgeting - Shortcomings of traditional budgeting processes. - Static vs Flexible budgets. - Participative Budgeting, - Zero-... Beyond Budgeting Case Svenska Handelsbanken AB This case by R. Murray Lindsay and Theresa Libby explains how Svenska Handelsbanken AB, (Handelsbanken), under the leade... A Corporate Strategic Tool: Beyond Budgeting Budgeting, Managing Performance, Strategy Good presentation about Beyond Budgeting. The following sections are included: 1. Traditional Performance Management Pr... Beyond Budgeting Diagram Dynamic Budgeting Download and edit this 12manage PowerPoint graphic for limited personal, educational and business use. Republishing in ... Beyond Budgeting of Statoil Budgeting, Performance Management Presentation about the implementation of Beyond Budgeting Principles in Statoil (a big gas and oil production company), ...

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Compare with Beyond Budgeting:  Balanced Scorecard  |  Managing for Value  |  Activity Based Costing  |  Business Intelligence  |  Leadership Continuum  |  People CMM  |  Adaptive Management  |  Decentralization

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