(How) should you manage smart phones and Facebook usage by employees?

Impact/Value framework > Best Practices > (How) should you manage smart phones and Facebook usage by employees?

(How) should you manage smart phones and Facebook usage by employees?
KATHRYN STEINER, MBA, Entrepreneur, United States, Member
It seems that some in the millenia's may have challenges dealing with new technology, which is distracting them from tasks required.
Employee checking Facebook during meeting...I have to manage my communications, and learned today there is software designed to help people limit their time spent on Facebook etc... If they cannot manage this aspect of their lives themselves...
As a potential future business owner, I believe that I would be somewhat irritated at employees continually checking their smart phone or other devices, particularly while in a meeting.
Is it OK to have everyone place their telephones on the table...? And, taking that a step further, how about the security aspect and risk management when cellular devices are present...
What is fair to all involved, employee and business owner/management?...Sign up

Internet Communications in the Workplace: Bad Manners
Margaret McCrory, Student (University), Member
Manners above everything else is the issue here, emails, text messages, Twitter updates, Facebook messages and even phone calls are useful and necessa...Sign up

Smart Phones during Business Meetings: On the Table
Celeste Ray, Consultant, United States, Member
This seems to be a continuous problem. We were brought up with manners and respect for others. No time should anyone text, answer a phone or check the...Sign up

Use of Smart Phones in Meetings: Set Ground Rules
Ken Kalali, CEO, Kenya, Member
I believe this is a case of abusing new technology which in essence is supposed to be an enabler in our businesses.
For me I always set Sign up

Checking Messages in the Workplace: 1x in the Morning and 1x in the Afternoon
Randy Babicek, Manager, United States, Member
Depends on the business, but constantly checking messages is disrespectful and non productive in the workplace, especially in meetings.
A...Sign up

Use of Smart Phones in Meetings: Owner/Manager Sets the Rules
Greg Sharpe, Manager, United States, Member
I believe that you as the business owner should set the rules on professional/respectful use of electronic devices. But every employee situatio...Sign up

Meetings are Expensive. Partial Attendance is Not Acceptable
Bob Strasser, Canada, Member
Meetings are an extremely expensive but necessary part of doing business. Today, having 10 people in a meeting easily costs $2000 per hour. Sign up

New Communications can also Save Money on Meetings
Emmanuel Reyme, Director, United States, Member
@Bob Strasser: a creative manager never gives up. Use the handicap to your benefit. On a communication point of view...Sign up

Meetings Where Half the Group is Texting
Randy Babicek, Manager, United States, Member
@Emmanuel Reyme: with respect, better to alter the behaviors than coddle the employees who are distracting and non-e...Sign up

Smart Use of Smart Phones by Employees in Business
Emmanuel Reyme, Director, United States, Member
@Celeste Ray: in response to Ms. Steiner, let me add with Celeste that effective managers capitalize on all positive ...Sign up

Phone/Internet Communication in Meetings is a Waste
Bob Strasser, Canada, Member
Mr. Reyme, I run a tech company. Totally web based. We use and develop for use all types of technology. My remarks were only addressed to meetings. Ho...Sign up

Switch Off Mobile Phonese in Face to Face Meetings
Srikumar Varma, India, Member
All smart phones and other communicating devices must be switched off as a mandatory rule. If at all a communication has to be made then a sepa...Sign up

Communication Devices have Become Part and Partial of Human Life
Mohamed Nusry, Business Consultant, Sri Lanka, Member
It is very important to have effective meetings in organizations as far as the management and leadership are concerned.
However, the communicatio...Sign up

Use of Smart Phones in Board Rooms Should be Barred
Shweta Garg, Manager, India, Member
In respect to the use of smart phones in the meetings I strongly believe that it should be a mandate rule to bar the use such devices in the board roo...Sign up

Smartphones and Social Networks at Work
Chris Hdez, Coach, Mexico, Member
Not all the participants called in for meetings should be treated equally. We normally ask staff to put their phones in silent mode when entering the ...Sign up

Smart Way to Use Smartphones in Meetings
Jagdish B Acharya, Consultant, India, Premium Member
Normally for smart managers it should not be difficult to delegate a task to look after this to someone responsible to handle such calls during one ho...Sign up

Have Smartphone / Facebook Breaks at Work
Ivan Kohlinsky, Management Consultant, United Kingdom, Member
My knee jerk reaction is that it is better to control it (manage it) than have anarchy. In the same vein as smoking was banned in the workplace, and p...Sign up

Employee's Behavior Respecting Social Affairs Always Respected
Saeed Khodaee, Director, Iran, Member
Although I respect everyone's urgencies in meetings, I would rather ask the meeting attendees to put off their digital communications until the right ...Sign up

Empower Employees to Set the Company Rules for Smart Phones Usage During Work
peter simons, Turnaround Manager, Switzerland, Member
What strikes me is that everybody is telling what to do. That is still style 70s-80s. As a good alternative a company could Sign up

Ground Rule: Divert your Calls!
Serkalem G.Kirstos, CEO, Ethiopia, Member
What is most important, as aired, is setting the pace by way of a ground rule that "no mobile phones should be answered while on a meeting" unless som...Sign up

Smart Phones during Business Meetings: Use the Secretary as a Filter
Osama Kamal, Management Consultant, Egypt, Member
May be it is better to let all unwanted contact tools in front of a secretary outside the meeting room, where she accepts calls and pass through only ...Sign up

Team Structures in a Dialogue Environment
Bill Boynton, Teacher, United States, Member
This topic is an causes an interesting scenario, since there might be some good reason a member of the team or group might be doing some texting.
...Sign up

As a Manager, be an Example for your Staff
kierdorff, Manager, Netherlands, Member
Unfortunate companies partially can blame themselves of this bad conduct. Not so long ago, a job was a job and private was private.
Recently I at...Sign up

RESPECT THE TEAM ought to be the Basis for Any Ground Rule
vince, HR Consultant, Trinidad and Tobago, Member
Frequent interruptions resulting from the use of electronic devices during meetings or discussions is disdainful to say the least.
Exceptional c...Sign up

Experience with Disallowing Smart Phones and Laptops During Meetings
Mark welker, Student (MBA), United States, Member
Out of respect for the people in the meeting and for the efficiency we have established a rule that no laptops or cell phones in meetings, except if y...Sign up

Inclination to Check Phones is an Addiction...
robin umiom, Entrepreneur, Nigeria, Member
There is no emergency that can crop up in a management or board meeting of 2 - 4 hours to demand the recourse to telephoning or browsing while in a me...Sign up

Suggested GROUD RULES for Smart Phones and Facebook
Robert Osborne, CEO, United States, Member
1. Ask people to turn their phones off at the beginning of the meeting. Seriously. It's rude to be texting during meetings.
2. Shorten the meetin...Sign up

Ban Phones During Meetings
Charles Peter, CEO, Kenya, Member
Better still phones should be avoided in meeting venues to avoid distractions as the meeting progresses. How do you expect people to manage organizati...Sign up

The Old School Speaks
Dr Gary Jones, Business Consultant, Australia, Member
I live by very simple rules when I am chairing meetings. All mobile devices off. And I advise clients (owners) from day one employees to be advised co...Sign up

Mandatory Methods have Some Demotivating Effects
Saeed Khodaee, Director, Iran, Member
@Gary Jones: Being this straightforward seems to be effective in management. On the other hand, however, this sort o...Sign up

Technoly Creates Habits which Work like a Drug
Anand H, Member
During meetings... Absolutely no... It boils down to self control... It's a matter of discipline and setting priorities... In the days of snail mail a...Sign up

Why to Invite Someone for a Meeting if he thinks Smart Phone Browsing is the Priority?
Sidheeque Machingal, Director, United Arab Emirates, Member
I think it works both ways, if the meeting is really interesting, no one will bother to check his smart devices.
If he is habitually doing so, t...Sign up

Smart Phone Rules versus Behaviours and Exclusion versus Inclusion
Dali Horeshka, Business Consultant, Albania, Member
As is the case more often, the new technology has increased the communication but often the users use this technology in a harmful way for this commu...Sign up

Have a Smart Phone Code of Conduct
Willard P.M. Mangwengwende, Manager, Zimbabwe, Member
I think its a very distracting behaviour if everyone in a meeting starts playing with their smart phones. They are quite useful gadgets when used resp...Sign up

Setting Rules Impairs Growth and Responsibility
Maria Montero, Coach, Venezuela, Member
I'm not a fan of rules as I haven't found them useful to motivate trust & freedom. I believe that rules are used when there is a lack of trust, motiva...Sign up

Use Proxy Services to Avoid Facebook Usage During Work Hours
Janitha, Accountant, Sri Lanka, Member
An efficient method of handling Facebook traffic. In our office access to Facebook is not available during the office hours - 8 to 5. With the lapse o...Sign up

Fostering Personal Responsibility and Engagement
Lamar Culpepper, Consultant, United States, Member
As Maria Lairet noted, the perceived need for imposing rule is out of a survival reaction to the resistance human beings experience when feeling domin...Sign up

Increasing Productivity of Employees
Belay Gezahegn, Director, Ethiopia, Member
It may discomfort people to deny them the right to carry their cell phone to a meeting hall implying that they are not respectful to meeting disciplin...Sign up

Use the SPACER Acronym at the Start of Meetings
Felix Enrique Soto Romero, Project Manager, United States, Member
Every meeting should start with a S. P. A. C. E. R. :
- Safety
- Purpose
- Agenda
- Code-of-conduct
- Expectations
...Sign up

Cellphones can Record Conversations in Meetings
vinod kumar, Student (MBA), India, Member
Beyond manners, it can cost more to company because conversations may be recorded and within few moments, it can be seen by outsiders. The best method...Sign up

Smart Phones also May Enhance Flexibility
John limpus, Australia, Member
Recent smart phone technology does present some issues, regarding use, ethics, privacy concerns etc within the work environment.
However it may a...Sign up

Checking Messages Within Meetings is Not Acceptable
Lamis Makhoul, Project Manager, Syria, Member
Checking message within the meetings isn't acceptable even putting phones on silent or vibrant is favoured as it will affect the core perception of th...Sign up

Managing Smart phones and Facebook Usage in the Work Place
williams, Student (MBA), Trinidad and Tobago, Member
- Smart phone usage should be managed in and out of meetings in the workplace. I'm not sure how it may be managed outside of meeting rooms without the...Sign up

Exceptions and Complications with Banning Devices in the Workplace / Meetings
KATHRYN STEINER, MBA, Entrepreneur, United States, Member
The responses have been varied and interesting in their variation. I agree that there should be measures taken such as everyone placing their phones i...Sign up

Clear Meeting Ground Rules for Laptop and iPad Usage
Mortier, HR Consultant, Member
Our company has a clear set of 'meeting rules' the meeting organisor always can refer to should meeting participants make abuse of newest communicatio...Sign up

No Exceptions in Telephoning During Meetings
robin umiom, Entrepreneur, Nigeria, Member
Kathryn you have moved us to discussing telephoning at meetings and agreed it has been quite thought provoking. I am sure you want further discussion ...Sign up

Focus on the Thinking, not the Tools
Gary Wong, Consultant, Canada, Premium Member
Let's think twice about limiting the use of smart devices. Meetings should harness the power these electronic tools provide. I include cell pho...Sign up

Thinking Needs to Be Directed
Dr Gary Jones, Business Consultant, Australia, Member
Good leadership dictates focus by employees. Focus and direction are lost by ancillary distractions. Sure the devices spoken about are great - ...Sign up

Thinking and Electronic Devices Can Be Utilized to Share with Group During Meetings
KATHRYN STEINER, MBA, Entrepreneur, United States, Member
Electronic devices should be utilized to share with the group pertinent information, not to convey personal information unless it is an absolute neces...Sign up

Nomophobia: Permanently Using a Smartphone
Lionel MERCK, Director, France, Member
Watching constantly at your smartphone is a disease.
The fear of being out of mobile phone contact is called 'Sign up

Smart Phones in the Office
Grace Alleyne
The word 'fair' should not be in the equation when it comes to using smart phones for personal use in the business setting.
This issue relates di...Sign up

Smart Phones in Meetings: Consider Industrial Espionage
Bob Strasser, Canada, Member
Has anyone considered industrial espionage? While governments spend huge amounts trying to spy on each other, more money is lost through industrial es...Sign up

Smart Phones Use can be Negative to the Company
Enesto Bonilla Sequeira, Accountant, Costa Rica, Member
The use of smart phones has to be regulated if you see some behavior of the workers.
Not everybody has the conviction to give maximum effort and...Sign up

Don't Allow any Recording Devices in Meetings, including Smart Phones!
Bob Strasser, Canada, Member
Remember Sun Tze. Intelligence is everything in battle.
Recording devices can not be allowed in strategic meetings.
Who cares what employee...Sign up

Social Networking at Work Place
Shubhra Gabel, Manager, India, Member
Social networking at workplace only shows that the employee finds more entertaining communication elsewhere than within his own office team. Social-ne...Sign up

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  • (How) should you manage smart phones and Facebook usage by employees?


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