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10 Tips and Ethics for Attending Business Meetings

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Communication and Skills

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34
Sunday ELKANA (koachkonsult)
Manager, Nigeria

10 Tips and Ethics for Attending Business Meetings

No matter how mind-numbing things get, don't be lulled into thinking that meetings aren't important. The fact is, they can make - or break - your career. Here are 10 things you should NEVER do in a meeting:
1. Arrive Late. Nothing says "I'm disorganized" like walking into a meeting which is already in progress. Arriving a few minutes early not only demonstrates that you respect your colleagues' time, but guarantees you get a good seat as well.
2. Be Unprepared. If you've been given an agenda or materials beforehand, read them. Think of any questions you have or contributions you could make to the subjects being discussed.
3. Monopolize the Conversation. When the discussion starts, it is good manners to let more senior figures contribute first. Once they've said their piece, make your points concisely. Don't drone on, or feel compelled to speak at all if you don't have anything useful to say. As the old adage goes, "Better to be thought a fool, than speak and remove all doubt."
4. Make Your Statements Sound Like Questions. Phrasing your statements as questions invites others to say no, argue or take credit for your ideas. Make statements, such as, "Let's do more research on that."
5. Misread Signals. Try to gauge the needs and mood of those in the room. Listen carefully to what people are saying to discern how receptive they might be to your ideas. You need to make your message relevant to your audience. For example, if everyone is focused on cutting costs and you're angling for a system upgrade, you'll either want to stress how the new software will save money, or table your request for another day.
6. Be Intimidated. Unfortunately, some of your colleagues may view meetings as a battleground and themselves as verbal gladiators, sparring for the boss's favor. If you find yourself the victim of a put-down or accusation, calmly defend yourself. If you need to buy time to think, do so with a question that will make your attacker accountable. For example: "Andrew, when did you start thinking I don't care about our sales results?"
7. Chew Gum / Eat. The smacking, popping, cracking and cow-like chewing are annoying. Plus, it's rude and unprofessional. Need we say more?
8. Keep Your Mobile Phone On. You turn it off in restaurants and at the cinema. Turn phones off for your meeting. A ringing phone interrupts the presenter and distracts the audience. And whatever you do, never take a call in the middle of a meeting.
9. Wander Off Topic. Don't hijack the agenda. Stay focused on what you and your team are trying to accomplish. If you must digress into unrelated areas, make sure it's alright with the others present. A good way to handle important issues not related to the topic at hand is to record them on a flipchart and revisit them at an appropriate time.
10. Miss It. Of course, you might get more done if you forgo a meeting to stay at your desk and do your actual work. But if the meeting was called by someone higher up in the organization, you'll miss an opportunity to make yourself known. Remember, in the end, meetings aren't just about productivity; they are also about projecting a positive image and building professional relationships.
 

Rating

 
5
Brita Singh
Professor, India
 

11. Dealing with Disagreements in the Wrong Way

It is also important to encourage participants by acknowledging their contribution. Even disagreemen... Sign up

 
4
YAZID K ATIEH
Director, United States
 

Repect and Behavior during Meetings is Important

I believe that is completely right! Being late can be understood as disrespect and chewing gum too. ... Sign up

 
7
VENKATESWARAN
Teacher, India
 

12. Organize Meetings Poorly

Meetings need to be professionally organized! Whereas social gathering and informal meetings with fr... Sign up

 
4
Hannah Wilson
Student (University), Nigeria
 

11: Treat Views by other People Disrespectful

@Brita Singh : I suggest to rename the 11th one into:11: Treat Views by other People Disrespectful. ... Sign up

 
0
qqzjessie, China
 

Should we Have a Meeting Everyday?

In my company, we have a meeting everyday in the morning. We talk about the job we are going to per... Sign up

 
1
Marl van der Toorn
Manager, Netherlands
 

Should we Have a Meeting Everyday?

@Qqzjessie: May be you should read Patrick Lencioni's book "Death by Meetings" to improve the qualit... Sign up

 

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top

More on Communication and Skills:
Methods, Models and Theories
Discussion Topics
topic 25 Common Presentation Mistakes and Tips
topic Understanding Perceptions of Other People and Yourself
topic How to Disagree with a Superior: Recommendations
topic What are the Skills a Management Consultant Should Have?
topic Communicating Effectively
topic Communication Channels: What is Grapevine Communication? Definition and Importance
topic 8 Resolutions for Difficult Interpersonal Conversations
topic How to Give a Powerful 5-Minute Presentation
👀10 Tips and Ethics for Attending Business Meetings
topic Types of Communication
🔥 Communication Apprehension, Fear of Presenting, Presentation Anxiety
topic The Impact of Culture on Communication
topic Tips for Questioning: Asking Questions and Responding to Them
topic Communication in Management
topic Morgan's 4 Underlying Intents (Aims) to Become an Authentic Speaker
topic Problems with Communication in Other Language
topic Not Invited... Should you Attend a Meeting?
topic How to Manage (Insidious) Insubordination?
topic How to Organize a Meeting? Best Practices
topic Role of Communication in New Companies
topic Managing a Personal Dispute at Work
topic ABC of Good Communication
topic The Impact of Gender on Communication Styles
topic Interaction versus Communication
topic Morals and Communication
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