Time Management

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Description of Time Management. Explanation.


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Definition Time Management. Description.

Time Management (TM) involves the conscious control of the amount of time spent on activities, in order to maximize personal efficiency.

Time Management: Eisenhower MatrixAs Eisenhower once put it, "Plans are nothing, but planning is everything".

TM involves analyzing how time is spent, and then prioritizing different work tasks. To be effective as a manager, one should be able to distinguish clearly between what is important and what is not.

Eisenhower said that to approach a full agenda and to determine priorities for issues and tasks at hand there are two dimensions to consider: importance and urgency. Putting these 2 dimensions on two axis results in 4 quadrants of issues and tasks:

  1. Important and urgent. Now! Get done with it right away.

  2. Important but not urgent. Schedule Time. Make an entry into your calendar.

  3. Not important but urgent. Quick Fix. Try to delegate as much as possible and reduce involvement.

  4. Not important and not urgent. Drop it. Trash it.

There are 6 Steps in Time Management you should take to create your own Eisenhower Matrix:

  1. List.

  2. Rank Importance.

  3. Rank Urgency.

  4. Plot in the Matrix.

  5. Divide the issues and tasks into the 4 categories.

  6. Act upon your classification.

Note that besides time planning, a range of other things influence how quickly and efficiently you are in carrying out personal activities: for example your information handling skills, your verbal and written communication skills, and how you delegate.

Time Management Forum
  Consider a Virtual Assistant
By using a virtual assistant you can 'shave hours from your workweek'. But knowing which tasks to delegate can be tricky, whether you're starting or growing a business or managing a large business.

Virtual assistants are contract or freela...
  Time Management in HRM
What part does time management play in the successful operation of HRM in an organisation?
This is part of my assignment but just wanted some other views on how this plays a part.
In my opinion time management is the most crucial part of ma...
  Group Time Management Excercise: 10 + 5
A good time management awareness excercise to make people realize they need to manage their time and focus on what's really important to them is the 10 + 5 excercise.
Here's the generic process:
1. Ask each participant to write down 10 thin...
  Group Time Management Excercise: Time Bandits
A well known time management excercise is called "Time Bandits". The generic process is as follows:
1. You give a list of common timewasters to a group and ask each person to tick the ones that affected them in the last year or so.
2. Ask f...
  Personal Time Management Excercise: Time Yourself
Give yourself a surprise and time yourself to see what you can do in 5 minutes. This will give you an idea how much time you should allow for things.
It is amazing what you can do in 5 minutes, when you know you are working to a dead line...
  Time Management by Delegating Effectively
The right selection of people to do the job will result in high efficiency and increase of effectiveness, resulting in utilization of less time. Effective delegation is key to time management. So:
- Define the task  
  Why Time Management?
What are the benefits of time management? For what reasons we use time management techniques?...
  Morning Planning and Afternoon Review
Take no more than 20 min. twice per day for morning planning and afternoon review. Will be enough....
  Dealing with Distractions
How does one handle internal and external distractions?
Also, how can one apply time management principles in various contexts, such as quick service restaurants and other forms of retail? In these environments, managers often are not given much...

Time Management Special Interest Group

Special Interest Group


Best Practices - Time Management Premium
  Basic Prioritization Skills Within the Work Environment are Lacking These Days
Computer and IT technology appear to have affected the "basic office skills" of workers these days.
I have been taken by surprise often lately at how little "managers" and staff know about the benefits of having good basic admin skills.
It ...

Expert Tips - Time Management Premium

Resources - Time Management Premium

Time Management for Business Managers

This presentation elaborates on the concept of time management and includes the following section:
1. Introduction
2. Why time management is...
Usage (application): Time Management, ABC Analysis

The Role of Supervisor | Skills of Supervisors

This presentation elaborates on the skills that supervisors need in order to be successful in their business/organization. The presentation includes t...
Usage (application): Skills of a Supervisor, Supervisor Role, Supervisor Behavior

Mindfulness and Wellbeing at Work

This presentation elaborates on the concept of mindfulness in the workplace, and includes the following sections:
1. Outline
2. Wellbeing de...
Usage (application): Wellbeing, Well-being, Mindfulness, Motivation, Employee Commitment Time Management, Coaching

Improving your Time Management

Presentation that clearly sets out the obstacles to effective time management and the ways to overcome those obstacles. Therefore, this presentation p...
Usage (application): Time Management, Setting Priorities

The Role of Consequences in Time Management

Brian Tracey on one of the most important words in Time Management: Consequences.
Something is valuable (important) to the degree to which it has...
Usage (application): Time Management, Long Term Orientation, Decision Making, Problem Solving

Funny Introduction to Time Management

Harold Taylor gives live examples of the most freqently made errors, misconceptions and and time consuming habits in a funny way.
Excellent start...
Usage (application): Initial Understanding of Time Management, Start of Workshop / Training

3 Practical Ways to Deal with Stress

Workplace stress is very common and can cause higher blood pressure, illness and lower self esteem. Decreasing the stress level of yourself and your e...
Usage (application): Coping with Stress, Avoiding Stress, Emotional Intelligence, Stress Management

First Introduction to the 80/20 Rule (Pareto Principle)

Basic explanation of the Pareto Principle for time and life management: 20% of your activities will account for 80% of your results, like for instance...
Usage (application): Understanding the Importance of the Pareto Principle in Time and Life Management

Summary of the 4 Quadrants of Time Management

Brian Johnson initially explains 4 of Steven Covey's Seven Habits:
1. Be proactive
2. Begin with the end in mind
3. Put first things fi...
Usage (application): Initial Understanding of Time Management

Time Management is a Misnomer. Manage Yourself!

Dr. Sharon Melwick explains the meaning of Stephen Covey's saying: 'Time Management is a misnomer. The real challenge is to manage ourselves'.
Usage (application): Advanced Time Management

Eight Secrets on Time Management

Brian Mozes reveals eight time management secrets from billionaires:
1. Be pro-active; not re-active.
2. Work on impact areas (profit).
Usage (application): Time Management, Personal Effectivity

Lessons Learned from Steve Jobs (Part 1): FOCUS

In this micro-learning video Jonathan "Jony" Ive, Chief Design Officer of Apple, shares some major management/leadership lessons he learned from Steve...
Usage (application): Time Management, Focus, Focusing, Leadership, Prioritization


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Compare also: Pareto Analysis  |  Gantt Chart  |  Time Value of Money  |  Management by Exception  |  Empowerment of Employees  |  Analogical Strategic Reasoning  |  RACI  |  RAPID approach  |  Stretch Goals

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